For every type of notarial matter
Prepare valid identity documents for the relevant parties and basic contact information. If someone will sign on behalf of another person or company, bring the document that creates that authority. Explain whether any party is overseas, whether a translator may be needed, and whether the final document will be used outside Indonesia.
Also bring any draft, term sheet, email or existing agreement that explains the transaction. Even an imperfect draft can help the notary understand what the parties have already discussed and identify questions that should be resolved before a formal document is prepared.
For property, land or villa matters
Bring the available land certificate or title information, property location, seller or lessor details, existing sale or lease agreements, reservation documents and any company documents connected to the property. If building, permit or tax records have been provided, include them so the team can understand the available file.
For PPAT matters, the exact land location is essential because territorial authority may apply. The published PPAT appointment for Dr. I Ketut Sugiartha covers Kabupaten Badung. If the land is elsewhere, the competent territorial PPAT may need to be involved.
For company and investment matters
Bring the current incorporation deed and amendments, available company registration information, shareholder details, director and commissioner information, and the documents for the corporate action you want to take. For a share transaction, include the commercial terms and any draft sale or investment agreement.
Foreign shareholders or overseas corporate documents may need additional formalities before use. Tell the office where each document was issued so translation, apostille, legalisation or other requirements can be identified if relevant.
For powers of attorney, declarations and authentication
Bring the document to be authenticated or a clear explanation of the authority or declaration required. Tell the office who will receive the document and in which country or process it will be used. That context can change the form and formalisation required.
For a power of attorney, identify the person granting authority, the person receiving it, the exact actions authorised and the intended duration. Avoid broad wording if the authority is only needed for one defined task.
What not to send without confirming first
Do not automatically email every passport page, bank statement, property file or private company record before the office confirms what is needed and how sensitive documents should be shared. Start with the minimum information required to understand the matter.
If payment instructions or document-delivery instructions change, verify them through a known contact channel. Keep copies of the documents you provide and the final executed versions for your own records.
FREQUENTLY ASKED QUESTIONS
Questions clients often ask
Do I need original documents for the first notary meeting?
Not always. Copies may be enough for an initial review, but originals or properly authenticated documents can be required for execution or verification. Ask before the appointment.
Should I send my passport before the consultation?
Only send identity documents through the agreed channel when they are needed. A short matter summary can often be provided first.
What should I bring for a Bali property matter?
Start with the property location, available title or certificate information, proposed agreement, party details and any existing supporting records. The office can then request additional documents.
What if my documents are in another language?
Tell the office the document language and intended use. Translation, sworn translation or other formalisation may be required depending on the matter.
This page provides general information only. It does not replace advice on the facts of a specific matter, and legal, tax, immigration, licensing or other requirements may change.